When it comes to picking the best software as a service on the market, G Suite and Microsoft 365 are among the top contenders for businesses. But how do you know which one is right for your organization? And what if you end up wanting to switch from one to the other?

Fortunately, our co-founder, co-owner, and CEO, John Prejean, has plenty of expert insight and experience on the matter. Discover why he recommends Microsoft 365 for most businesses and how Guardian Computer can make the migration process as streamlined as possible for your organization.

G Suite vs. Microsoft 365

While we generally find ourselves recommending Microsoft 365 to organizations, as John said, “It just depends on how you work, what you need, and the apps you use.”

In fact, G Suite might better suit your needs if you are working from more minimal, less powerful computers or if you frequently need to collaborate on documents with users who aren’t using Microsoft products. But that may not be the case in the future, as Microsoft is already improving its online versions of apps and document collaboration.

Microsoft 365, on the other hand, facilitates easy integration with Microsoft apps, access to apps offline, seamless login and authentication, and much more. Not only that, but Microsoft has a platform that is constantly adapting to succeed in new markets with more advanced technology.

According to Forbes, Microsoft “continue[s] to produce hundreds of new products every year. They utilize thousands of developers and partners in their network.” It’s no wonder why Microsoft is the industry standard, claiming about 90% of the market share and remaining the top choice for most organizations.

The Microsoft Advantage

Consider some of the key advantages that the Microsoft suite has to offer, outlined below.

One-Stop Shop: Azure Active Directory

Azure Active Directory is Microsoft’s solution to a cloud-based, serverless migration that suits the needs of most companies, especially ones that have transitioned to more remote work.

Azure AD not only enables employees to access internal data and resources across multiple devices, but also offers features such as threat detection and multi-factor authentication, which make managing your business IT easier. By contrast, this level of security is much more difficult when using G Suite. Microsoft is a significantly more secure option that gears its features towards user efficiency and control.

Users need only one login to access all of the applications in the Microsoft suite. By changing the user consent, they can even use Azure AD to access third-party applications as well. From a management standpoint, Azure AD creates a central place to alter user permissions, create groups and attributes, and even assign licenses to certain users or entire groups.

“Login is huge,” said John. “Companies need to have more control of the logins and for their equipment, especially when it comes to HIPAA compliance.”

Consider the key features of Azure Active Directory in this infographic when deciding should your business migrate from G Suite to Microsoft 365.

Integration with All Microsoft Applications

Microsoft Office 365 applications are the industry standard across a variety of fields, making it necessary for most organizations to be able to integrate with these apps. By exclusively operating on the Microsoft platform, you can ensure that your email, contacts, and calendar sync automatically on all devices and all of your apps are tied neatly together. 

According to John, “Microsoft makes life so much easier for its users. You want Excel, you want PowerPoint, you want Word? The direction to go in is definitely with Microsoft. It’s all in one.” 

True Desktop Applications

With Microsoft, users can also download desktop versions of all the applications that Office 365 has to offer. For companies that need to work anytime, from anywhere, this is a major advantage. Employees can experience uninterrupted productivity while 100% offline, a feature that web-based apps simply can’t promise.  

“The web-based applications in general have fewer features,” adds John. “They just can’t do certain things. You can’t have all the bells and whistles that a full-blown desktop app can have.”

Microsoft 365 Compliance Center

Various devices and icons representing the complexity of compliance, just one reason to consider if your business should migrate from G Suite to Microsoft 365.

While migrating to Microsoft 365 can be beneficial to any business, those that must adhere to strict compliance requirements will find the most use out of Microsoft’s built-in compliance feature, the Microsoft 365 Compliance Center.

Often, one of the major pain points of compliance is keeping up to date with the constantly changing regulations, accountability standards, and demanding nature of cyber resilience. Through Microsoft 365, you can have a space to assess your current data compliance and manage your company’s privacy.

The Microsoft 365 Compliance Center allows you to institute policies to govern your data, set data retention parameters, manage user permissions, and so much more. For instance, John said, “You can set up a policy saying that if you type in the wrong password three times, the account or the document gets locked.”

The ability for companies to discern who has access to which data is vital in maintaining compliance. Another way Microsoft helps organizations remain compliant is by offering a means to encrypt data and communication. Companies can reduce communication risk with encrypted emails and file transfers and protect sensitive information within their organization.

Data Migration Made Easy

Even if you think there may be a better option for your business, migrating your data can be intimidating. Often, business owners find it easier to outsource at least some aspects of their IT, especially when it comes to data migrations.

In particular, there aren’t a lot of guides or advice for moving from G Suite to Microsoft 365. Yet the issues you could encounter are countless, most notably:

  • The cost of network downtime due to user disruption
  • Difficulty training employees on how to utilize new programs
  • Difficulty setting up Microsoft Authenticator on personal devices 

Employees who are accustomed to one way of doing things may be resistant to new software. When migrating from G Suite to Microsoft 365, it’s important to note that users should anticipate having to recreate their shortcuts, and there may be formatting issues with some files. Moreover, G Suite doesn’t allow the export of files from Google Drawings, Google Forms, Google Sites, or Google Maps from Drive, so users will need to have conversion or recreation steps in place.

Worried about tackling these issues yourself? The knowledgeable team at Guardian Computer has developed a streamlined, proven process for migrating from G Suite to Microsoft 365. “We have it down to a science,” said John.

Contact us today and find out how our migration process can help you!

Why outsource your IT? There are 3 major benefits to consider:

  1. You gain access to a wider variety of in-depth IT expertise and world-class tools.
  2. With that expertise and technology comes advanced planning, prioritizing, and preventative capabilities.
  3. You can pay a fixed cost that delivers better return on investment.

But outsourcing IT isn’t the right choice for every organization. For some businesses, it makes more sense to hire in-house IT staff, especially if the company has specialized software or equipment. For others, the best approach involves a combination of in-house IT staff and outsourcing for specific needs, such as monitoring and network security.

So how do you decide what’s best for your business?

As a company that has provided outsourced IT support from New Orleans to clients around the country since 1996, we are familiar with the many factors that weigh into this important decision. And we’re here to help! Keep reading to learn more about why you might outsource your IT and see if it’s the right fit for your organization.

3 Reasons Why You Should Outsource Your IT

Why outsource your IT? Our infographic shares 3 top reasons.

1. You gain access to a wider variety of in-depth IT expertise and world-class tools.

What sorts of skills and expertise are required to maintain your IT? You probably need one or more people to handle installing, maintaining, and updating your hardware and software. You also need someone to configure and manage your network, so you consistently have fast, reliable internet.

These days, no organization is immune from the threat of cyberattacks. It is critical that you invest in cybersecurity across your IT infrastructure, including your hardware, software, and network.

Even with strong cybersecurity, it’s a good idea to back up your data. User error, physical damage, or technology failures could all result in data loss, either temporarily or permanently. Not only do you need IT support to regularly and properly back up your data, but also to quickly and correctly restore it.

Chances are, you won’t find one person with experience in everything you need—and certainly not at the depth of knowledge and skills you require. Rather than hiring a full IT team to cover all your needs, it may make more sense to outsource your IT.

Oftentimes, IT companies can also devote more time and resources to their employees’ continued IT education than a smaller in-house team can. The tech industry is always changing, and businesses whose sole focus is IT can be better equipped to stay informed about the latest trends, technologies, and threats.

In the same way that it might not be practical for you to hire as robust an IT team as an IT company would, it may not be cost effective for you to purchase the specialized tools and software they have, either. One reason why you might outsource your IT is to reap the benefits of these world-class tools without having to pay for them yourself.

2. With that expertise and technology comes advanced planning, prioritizing, and preventative capabilities.

Just because you outsource your IT doesn’t mean you can’t receive personal service. In fact, one of the benefits of outsourcing your IT to a managed service provider is the customized, sophisticated, comprehensive planning it can facilitate.

With a more experienced and skilled IT team working on your behalf, along with more specialized and advanced tools at their disposal, you can better prepare for your future in a variety of ways:

  • Budgeting: Without proper foresight, you might decide to spend your annual IT budget on new computers, only to realize later that your firewalls are at end-of-life and need to be replaced. By monitoring and planning for your entire IT infrastructure, you can better predict your technology needs and prioritize your budget accordingly.
  • Cybersecurity: Hackers and cyberterrorists are constantly improving their techniques and developing new threats. The majority of small businesses that experience a cyberattack close within 6 months, and even major corporations struggle to recover once attacked. Investing in thorough, active monitoring and proactive cybersecurity measures can keep your organization from ever facing the devastating consequences of an attack.
  • Regulatory Compliance: Violating HIPAA or other laws or regulations is another costly mistake many organizations cannot afford to make. Lifespan ACE, a Rhode Island nonprofit health organization, recently agreed to pay $1,040,000 over a potential HIPAA violation involving an unencrypted laptop that was stolen, for example.
  • Downtime Prevention: According to Gartner, the average cost of network downtime for businesses is $5,600 per minute, though this can vary greatly from one company to another. If you lack the resources to supply in-house server and network monitoring, preventative maintenance, upgrades, and support, you can outsource your IT to take advantage of these downtime prevention measures.
Why outsource your IT? IT downtime is a major cost. Learn how to calculate it with our infographics.

Managed service providers make and execute these kinds of plans every day. This gives them far more practice and proficiency with this type of work than most in-house teams, whose day-to-day experience is limited to one organization.

3. You can pay a fixed cost that delivers better return on investment.

There are a number of costs associated with hiring in-house employees that you don’t pay when you outsource your IT. For every in-house IT worker you hire, you have to purchase the hardware, software, office supplies, and office space they need to do their job. You have to pay their salary and benefits. If they ever require additional training or certifications, their time and financial costs will come out of your company’s pocket as well.

To limit these costs, you could hire fewer people or hire less qualified candidates. But this puts your organization in the hands of a less experienced workforce. Meanwhile, your company is not providing these workers with valuable tools, career paths, or mentorship, giving them little reason to stay and invest in your success.

By contrast, many IT providers offer a fixed cost for their fully managed IT services, so you never have to worry about the time or resources required to perform your IT work. No matter if a task takes them 5 minutes or 5 days, you know upfront exactly what you will pay. For many businesses, this means better IT support at a lower cost.

Have More Questions About Outsourcing Your IT?

Why outsource your IT? Ask our experts, featured in this photo, today!

Our experts love talking about IT and the unique challenges it presents! Still wondering if you should outsource your IT? Contact us today to discuss your needs.

From the time we are old enough to recognize the sheer power and awesomeness of the almighty dollar, we are told, that every decision we make from here on out will affect our ability to find that first job. Throughout high school, we are introduced to just about every field of study in one way, shape, or form so that we may gauge our interest in the different realms of academia. During our adolescents, some of us will read Shakespeare’s Sonnets and be taken away by the sheer beauty of the English Language. Some of us will develop an intense desire to learn about the history of man and find their passion in the realms of History and Sociology. Then there are the “nerds;” those whose curiosities piqu

e when they use the other half of their brain as they learn to “solve for x” and dissect various animals such as frogs and piglets. But in more recent history children are being introduced to technology earlier and earlier; which only make sense because the technology industry is growing exponentially! The problem with the tech industry is that it is still relatively new and I’m afraid that the kids who develop a curiosity for technology may not know how to go about making a career out of it.

When it comes to landing that first job as doctor, lawyer, teacher, architect, etc. kids are bombarded with notions such as: You HAVE to go to college; You HAVE to learn how to interview well in order to land internships with potential employ, andand you HAVE to be graduate in top 5 percent of your class in order to make a living in a given particular field of study. But when it comes to the technology industry that is not always the case! Lucky for us, we have options when it comes to making our first career move; but it all starts with getting that first interview. So how do we get that first interview? We pad our resume with College Degrees or Certifications.

As a matter of full disclosure, it is only fair that mention how I landed my first job as a Networking Technician. I am a college graduate from Louisiana State University where I acquired a Bachelor’s of Science in the realm of Mathematics with an emphasis in Pure Mathematics. While I was in school, I also took enough Education courses and passed enough Educational Certification Exams to teach High School Mathematics and Biology. With that being said, you must be thoroughly confused about how I got an interview for current position here at Guardian Computer; which leads me to my first point.

My degree and really any college degree for that matter open a lot of doors. Once the resume of a college graduate is placed on a potential employer desk, he can reasonably infer that the applicant is going to be relatively intelligent and a well-rounded individual (or at least I hope so or why else did I have to take 4 English classes to acquire my math degree). Secondly, going to college really offers its students numerous networking opportunities. Now when I say networking of course I’m not talking about routing and switching, but rather I’m referring to the ample opportunities students have to meet people with similar interest and presumably similar career paths. Throughout your career everyone builds up “contact list” of people that can help them push their careers in the right direction, and college is a great place to start building up this list. For example, while I was in college I made three very close friends whose parents owned and operated their own companies, and I have worked for ALL of them at one point or another! Therefore, to finish my story from earlier, once I was armed with my degree and my contact list I was able to get my resume hand delivered to my current boss’s desk and got the job few weeks later! But back to my point…

As go we through college not only do we get the chance to build up this list of contacts, but we also get develop our social skills and get to learn how to work as a team; which I’m sure I do not have to tell you how important these notions are when it comes to developing a great work environment. These notions of socialization and team work are really emphasized by group projects and internships. And let me tell you, college opens up a whole realm of possibilities when it comes to landing internships. Colleges do this so that their graduates have real life experience in their given fields upon graduation. For example, most prominent engineering programs require their students to complete at least a semester worth, if not a full year, of internships before they will even think about giving their students a diploma. And I cannot say this enough, EXPERIENCE IS EVERYTHING!

But I will also be the first to admit that college is not the right learning environment for everyone! Unfortunately, when it comes to getting a college education there are very limited options when it comes to time, place, and subject matter! This is how students like myself end up taking General Chemistry at 8 am every Monday, Wednesday, and Friday morning; when an hour after that final exam I will not care about the noble gases, moles, or how much hydrogen is left over after given reaction (man that semester was rough). But this is the beauty of the Certification route to landing that first job. Individuals who made their way into the computer industry through the route of certifications have a lot more time to focus on material that they are actually passionate about, and they do not get bogged or bored writing 14-page research papers about the troubled youth of some far off European country (I made an A on that paper by the way). Also with the technology industry being as big as it is we as potential employees can narrow down our scope of studies even further depending on the realm of computing we find to be to be the most prevalent to us or the most enjoyable. For example, some individuals may find their calling in software development, or web design, cyber security, or maybe they are like me and are curious about routing and switching. There are so many paths within the realm of technology that I may have to write an entirely different blog post just encompass all the different fields! Flexibility is the key here!

When it comes to acquiring these certifications one can take classes in the fields they are interested in or if you happen to be like a few of my coworkers you can simply read up on the subject matter and teach yourself the material in the comfort of your own home! But we would be kidding ourselves if we did not recognize the flaws in both of these career paths. As an informed writer, I would be doing the reader a disservice if I did not also mention the drawbacks of each of these educational paths.

When it comes to these technology certifications, they may only last 2 to 3 years before they need to be renewed. This should make sense because the world of technology is ever changing and essentially revolutionizing itself every few years. Therefore, hopefully one can see that it only makes sense that we must keep our certifications up to date to keep up with the changing times! On the other hand, a college degree last forever. It keeps a permanent place on your resume. I never have to go back to school in recertify in Abstract Algebra or Complex Analysis. I get to claim my degree as my own forever and always. It’s mine. I own it, and no one can take it away from me no matter how hard they try. On the other hand, because I never have to go back and recertify, if I don’t use it, I lose it. I’d be lying to you right now if I said I remember everything I learned about Math during my four years in college. Hell. I’d be lying to you if I said I remember everything from the last semester of my senior year! But that’s the beauty and the appeal of these certifications. Employers realize that these candidates, are always up to date on notions within the realm of expertise, so they know that when they hire someone they can go right to work with minimal training!

Now, I know what on everyone’s mind at his point. Which is the cheaper alternative? Where do I get the most ‘bang for my buck’? Again this is another topic that I could write an entirely different blog post the covers a cost-benefit analysis between these two paths; but I will do my best to explain the difference using generalities. The beauty of getting your college degree is that it’s a once in a life time investment. Unless of course you are taking out loans then obviously you are making multiple payments, but that is beside the point. Like I have stated previously, even if you are continually making payments towards your degree is never going to go away. Whereas with these certifications you have to continually buy books and other study materials to stay relevant and up to date. Also one must continually pay to take these certification exams, and I’ll let you in on a little secret, the higher you go in the different branches of certifications the more expensive the tests become and some even require you to fly out to a different location to take the exam. So you better pass those tests the first time!

But Bradley, be straight with us, which path is best when it comes to landing that first job? Well that is a loaded question, and it is my hope that the reader recognizes that I tried to stay completely objective throughout the bulk of this article, but in my personal opinion…I had an absolute blast in college. I learned so much about myself and I met so many great people; and that is why I can say with absolute certainty that acquiring my college degree was right career move for ME. And that is just it! I cannot sit here and tell you which path is the best for YOU. Everyone has different hopes, dreams, goals, and aspirations and only you can possibly know which path will work best for you!  But listen to this… The longer I stay in the Networking Industry the more useless my Math degree will become, but it will continue to open doors for me and that is what I love about it! And I have to be honest, do I wish I was a Cisco Certified Networking Administrator currently? Of course I do, and I know I will get there some day; but I would not trade my college education for the world.

 As always if you have any questions, comments or concerns about Information Technology or where to acquire any of the certifications we talked about today please do not hesitate to give us a call at the office. We have quite a few degrees and quite a few certifications floating around the office and we would be happy to point you in the right direction.


In 2010 the world was mesmerized by Christopher Nolan’s Inception. This movie was so well received by the general public that shortly after its release “*insert noun here*- ception” became a prevalent phrase when referring to mind-blowing concepts that bend reality right before our very eyes. One of the more recent mind blowing “ceptions” is this notion of Virtual Computers.

Using software developed by a company called VMware, we are about to turn one physical server to numerous virtual computers that all run off this one physical computer’s hardware simultaneously. Though the technology to run multiple computers inside of one machine has actually been around for a while it is finally starting to gain some popularity in the realm of technology. But why?

  1. Virtual machines are cost efficient.

Put yourself in your boss’s shoes. If he needed 10 servers to run his company, do you think he would would rather use VMware’s technology to turn one beefy server into 10 smaller servers or would you rather buy 10 physical servers that are going to take up more floor space and jack up his energy bill?

Yeah, probably not… that’s what I thought.

vmware support virtual machine graphic
  1. Virtual computers give your IT guys less headaches.

By providing the best tools to the IT staff, you allow them to get the job done quickly with as few problems as trouble. The amount of time saved using virtual machines is hard to understate. This means they can dedicate their time to more pressing tasks while not worrying about small logistical problems that arise when they do not have virtual machines setup.

  1. Virtual computers can be moved in a blink of an eye.

My company, Guardian Computer, is based out of New Orleans, and during hurricane season a lot of our local clients always get nervous about downtime. In a VMware generated environment, our clients here in New Orleans have the ability to move these virtual computers all around the country using a pprocess known as VMotion. These VMotions are so fast that employees may not even realize they are working on a computer located thousands of miles away from their normal workstation.

A VMotion is not the only way we can move these virtual machines around. VMware has developed another notion known as High Availability that keeps a company’s virtual machines up and running even if one of their physical servers was to fail! For example, let say I were to trip over the power cord of a server in my office, and this particular server is hosting 10 virtual computers. Well, obviously without power these 10 virtual machines cannot operate, but luckily if I’m using High Availability, then VMwares software is smart enough to recognize that this host server has failed and it has the capability of turning on those virtual machines elsewhere with little

Well, obviously without power these 10 virtual machines cannot operate, but luckily if I’m using High Availability, then VMwares software is smart enough to recognize that this host server has failed and it has the capability of turning on those virtual machines elsewhere with little

Wrapping Up the Benefits of VMware

It is very easy to get lost in the realm of “virtual-ception”, but once you  wrap your mind around the idea I think you will be able to see just how AWESOME virtual computers can be. If you would like to learn more about virtual computers or VMware one of our technicians would be happy to answer any questions you may have about virtualizing your company’s servers!